HBCE Grant Program
HBCE Grant Program
HBCE welcomes applicants for its Grant Program on sustainable development in culture and education in Ukraine. We are based on the principle that culture and education are fundamental assets of a strong society and essential for change, as well as for the growth of Ukraine’s competitiveness. We support bottom-up initiatives with innovative approaches, cross-sector or international cooperation in art, culture and education.
Grants will be awarded once a year for project proposals from non-governmental organizations inside Ukraine. Funding ranges from 500 EUR to 5,000 EUR and covers 70% of the total project budget.
Applications should be submitted online in English. Applications in Ukrainian will not be considered by HBCE.
Visit the HBCE Facebook page to know when the form will be available
HBCE Grant Programfacebook.com/hbcegrantprogram
Cinematography workshops for teenagers “Grandparents Through the Eyes of Children”
Charitable foundation “MHP-COMMUNITY”
Cinematography workshops for teenagers from 3 small towns. The aim of the project is to raise awareness about the art of cinema by conducting 2-day of workshops and shooting 3-minute short videos under the supervision of professionals and wide screening the films created by young people to the local communities.
Implementation сities: Kaniv, Cherkassy oblast; Katerynopil, Cherkassy oblast; Ladyzhyn, Vinnytsia oblast.
Disappeared Girlfriend: audio tour about sex work in Ukraine
Audio tour “Disappeared Girlfriend” developed on the basis of analysis of historical and literary materials about sex work, statistics and personal stories of sex. The aim of the project is to promote the detailing of the topic of sex work and bring it beyond the framework of stereotypical moralizing narratives.
Implementation сity: Kyiv
NGO The laboratory of culture researches
The concept of VRArt Incubator is to launch a strong networking and cooperation process between VR/AR artists and beneficiaries of VR/AR products (i.e. galleries. museums, libraries, private
and governmental operators of culture). Two artists from Ukraine will be granted with individual stipendium for creating their own immersive project or interpretation of some works from Chernivtsi regional art museum`s and Chernivtsi Regional Local Lore Museum’s funds.
Implementation сity: Chernivtsi
The Kyivite. Illustration course
The Kyivite is a career-oriented three day course for visual artists which takes a broad outlook at illustration as one of the most versatile art forms in today’s visual culture. It includes two online talks by Sergiy Maidukov, a Kyiv-based illustrator and curator of the course, and
Agata Dudek, a polish illustrator and designer. The practical part of the course is a two-day offline workshop by Sergiy Maidukov which is dedicated to public and urban problems in Ukrainian cities and its solving through critical view of illustration.
Implementation сity: Kyiv, online
The next open call will be announced in 2021
– Current news from the HBCE
– Information from our partners and winners
The expected projects in the field of culture and art may include cross-sectoral and sectoral
events and initiatives and be aimed at research and development of various cultural sectors:
humanities, urban planning, cultural heritage, visual and multimedia arts, music, cinema,
performing arts, etc.
Criteria for selection of projects in the field of culture and art:
— Implementation in Ukraine
— Propose relevant themes / innovative methodologies
— Focus on community development and action
— Bottom-up approach
The projects that implement multidisciplinary approach and involve local communities and
different social groups will receive additional advantage.
The expected educational projects may fall within different fields of culture and art and be
aimed at development of the professional environment or a wide audience. Projects may be
carried out in the form of workshops, laboratories, courses, lectures, educational events /
programs within festivals, etc.
Criteria for selection of educational projects:
— Focus on culture and art
— Implementation of innovative practices and methodologies
— Free access to participation in the project for the audience
— Development of democratic foundations of society
— Bottom-up approach
HBCE Grant Program does not support educational projects that are commercial in nature or
exclusively focused on the professional training of applicant organization employees,
personal development and business coaching.
October 1 – 31, 2020
November 1-20, 2020
technical selection phase
November 20, 2020
announcement of technical selection results
November 21 – December 13, 2020
applications` evaluation by the jury
December 28, 2020
announcement of contest winners
January – November 2021
implementation of the projects
Fairness and transparency are highly valued by the HBCE Grant Program. All applicants have an equal right to participate in the competition, assuming the eligibility criteria are met.
— Project applications have to be submitted by public organizations, charitable- Project applications have to be submitted by public organizations, charitablefoundations and other non-governmental organizations that have a non-profit status. Only one project from the organization is accepted for consideration.
— Grant Program does not accept reapplications for the projects that won thecompetition in the past.
— Supported projects must be implemented during the specified period in thecompetition.
— Applications should be submitted in English. All applicants must add the budget formaccording to sample which is given. The list of questions in the online form can bepreviewed in the file below.
Consideration of proposals takes place in 2 stages. The first stage – technical selection of
applications, verification of compliance with the conditions and criteria of the Grant Program.
In the second stage, all applications that have passed the technical selection will be evaluated, and winning projects selected by an expert jury. The jury composition will be announced
after the application deadline. The decision of the jury is final and cannot be appealed.
The applicants will be personally notified about the selection results by email, and the list of
winning projects will be published on the Program website in due time. Only organizations
that passed the technical phase of application process will receive email about the selection
The results of technical selection and the list of winning projects will be sent out to the
winning organizations and published on our website.
— Suggest innovative, inclusive, interactive and participatory practices
— Foster creative and critical thinking
— Build on multidisciplinary cooperation
— Develop international partnerships
— Publicize project activities in media and social media
— Mention HBCE as co-financing organization of the project
— Use the HBCE logo where appropriate (printed items, website, posters, etc.)
— Use Ukrainian in promotional and informational texts of the project.
— Implement the project within the timeframe of the grant, and send the report by the specified
— Provide free entry for the visitors to premieres / art event openings (theatrical performances,
exhibitions, film screenings, etc.) realized within the frames of the Program or reinvest the
ticket sales proceeds into the project. Planned reinvestments should be represented in the
budget and the final project report.
— Provide free access to participation in educational projects implemented within the
framework of the Program. If the applicant plans to have paid access to the educational
project, it must be agreed in advance with HBCE.
— Ensure compliance with copyright and related rights while implementing the project.
— Allow HBCE to publish photos and short descriptions of the project on its website
After the project is finished a final report should be sent to HBCE within the defined timeframe, no later than a month after the completion of the project. The report is comprised of a descriptive report, a comparative budget, confirmation of expenses according to budget items (bills, tickets ets), samples of printed items, lists of media coverage and advertising, and photos and videos from project events. The reporting details will be sent individually to the beneficiaries of the Grant Program.
Reporting requirements can be previewed in the file below.
Report requirements 2020-2021.pdf
The HBCE Grant Program may cover up to 70% of the total budget of the project. Please note that there are some non-eligible costs, including construction, repair and infrastructure works, purchase of equipment, office rent and utilities, debt and debt service charges, and double costs (expenses covered by other sources). Some exceptions may be allowed by individual request.
The total amount granted by HBCE is transferred in two parts.The first transfer will be delivered before the project implementation (80%). The second transfer will be delivered after receiving the final report (20%).
All applicants must submit a completed budget form according to the sample below. You can download the file “Budget form.excel” below and attach it to the application form. An example of a completed budget is also given below.
You have to indicate the name of the applicant organization and the project in the budget
table and use the organization name for naming the file.
What projects may be supported by the Program?
The Program may support the realization of educational programs, lectures, masterclasses
in the field of culture or art; creation of films, theatrical performances and exhibitions;
festivals, forums, congresses and residencies, etc.
What organizations can apply for HBCE Grant Program?
Project proposals can be submitted by public organizations, charitable foundations and other
non-governmental organizations that have a non-profit status. State institutions, including
non-profit (for example, libraries, theatres, museums, etc.), are not eligible for the Program.
Can individuals apply for the Grant Program?
Individuals cannot apply for the Program. Project proposals can be submitted only by
registered non-governmental organizations that have a non-profit status.
Our organization has experience in project realization, but is not registered. Can we apply for the Program?
No, only registered organizations can apply for the Program.
What registration documents do we need to submit with our application form?
The application should be submitted with the scanned copies of the abstract from the
registry and a non-profit status certificate compiled in a single document in .pdf format.
How many applications can be submitted by an applicant?
Only one application from the organization is accepted for consideration.
Can foreign organizations be the project partners?
Yes, foreign organization of various forms can be the project partners, but the project must
be realized in Ukraine.
In what language should we submit the application form?
The application form must be submitted in English. Applications in Ukrainian will not be
Can the project be co-financed from other sources for more than 30%?
Yes, the co-financing from other sources can exceed 30% of the project budget.
What are non-eligible costs under the Program?
The non-eligible costs under the Program include construction, repair and infrastructure
works, purchase of equipment, office rent and utilities, debt and debt service charges, and
double costs (expenses covered by other sources). Exceptions may be allowed on individual
Can the applicant sell tickets for artistic/cultural/educational events realized withing the framework of the project or sell books/booklets published as a part of the project?
The applicant must provide free entry for the visitors to premieres / art event openings
(theatrical performances, exhibitions, film screenings, etc.) realized within the framework of
the Program or reinvest the ticket sales proceeds into the project. Planned reinvestments
should be represented in the budget and the final project report.
After the opening events and the end of the project, the applicant is free to sell tickets for the
further displays of artistic/cultural product.
The applicant must provide free access to participation in educational projects implemented
within the framework of the Program. If the applicant plans to have paid access to
participation in the educational project, it must be agreed in advance with HBCE.
What is reinvestment and how should we present it in our project budget?
If the applicant plans to have a paid entry to premieres / art event openings, the ticket sales
proceeds have to be reinvested into the project. The applicant needs to estimate the future
proceeds from ticket sales based on predicted audience coverage and ticket price. These
estimates must be added to the corresponding column in the budget, submitted as a part of
your application, indicating the costs that will be covered with ticket sales proceeds.
What are the criteria for technical selection?
On the stage of technical selection, verification of compliance with the conditions and criteria
of the Grant Program is conducted:
– presence of all necessary components of the application (application form filled in
English; completed project budget; registration documents of the organization);
– status of the applicant organization;
– no prohibited costs in the project budget;
– compliance of the project direction with the criteria of the Program.
Will the applicants receive the evaluation results of their project and jury’s commentary?
HBCE does not provide the applicants with the evaluation results and jury’s commentary.
Upon individual request, program manager can provide the applicant with the commentary
on the project rejection.
The online application form does not store your responses in case of system failure, network failure or other malfunctions. It is recommended to duplicate replies in an document that does not depend on the connection to the network.
We remind that one of the requirement is filling in the form in English. If the form and budget do not meet to requirements of the Grant Program, the application will not be considered. Upon successful submitting of the application, a confirmation letter will be sent to your mail.
The results will be published on HBCE website till December 28, 2020.
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